The application asks for details about your project and we require supporting documents to be submitted with your application, these include:

  • Organisation’s details, including contact details and bank/building society details (payment cannot be made to a personal bank account)
  • What type of organisation you have and if it has a formal structure
  • Images, maps or sketches to help us understand your project aims. What does this look like now? What is your vision?
  • Detailed information about the infrastructure being created or improved
  • A description of the main groups of people who will benefit from your project and what difference your project will make
  • Evidence of local/community support and involvement for the project. This could be in the form of letters of support, consultation, parish plan, neighbourhood plan
  • Landowner/landlord permission and evidence of permission if you are not the landowner/landlord
  • Details of how your project addresses its impact on the environment
  • Details of how will your project be maintained, publicised and developed after completion?
  • Details of how your project is accessible and inclusive, if relevant
  • A clear project budget which set out each cost identified to complete your project
  • Project management and sustainability (for total project costs over £10,000)
  • Business plan and/or a recent set of accounts, (for total project costs over £10,000)
  • Estimates/quotations for each cost element of your project. We recommend two quotes are available to ensure value for money
  • Partnership/match funding (confirmed or applied for), including from the local Town/Parish Council

Further information may be necessary when a grant requires either Planning or Building Regulations approval. An accessibility audit should be submitted outlining the current situation and proposals to improve accessibility in relation to the grant application.

If you aren’t sure if planning permission is required please check our planning permission pages which can be found: Apply for planning permission – Rother District Council

Building regulation advice and information can be found:  Regulations – East Sussex Building Control Partnership

The Sensory Trust has produced outdoor accessibility guidance showing how to make the outdoors accessible for everyone, regardless of age, disability and circumstance,  Outdoor Accessibility Guidance by Sensory Trust (Formerly Countryside for All) 

If you have a Rother account, you can save your online application to come back to at a later date.

For support with your application please contact Rother Voluntary Action (RVA)

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