To operate as a Data Processor, those acting as installers must enter into an agreement with the Data Controller (The Licensing Authority), prior to downloading and processing data from the CCTV system.
General requirements and set up
| Reference | Specification | Details |
|---|---|---|
| 1.0 | 100% solid state design or a proven vibration and shock resistant system | The system should not have a fan and the recording should be vibration and shock proof, i.e. Flash-based SSD (100% industrial grade), Hard disc with both mechanical anti-vibration and anti-shock mechanism and self-recovery and self-check file writing system. SD version that includes key-based security and provides the same features as HDD and SSD models. |
| 1.2 | Operational between 8 and 36 volts DC | |
| 1.3 | Reverse polarity protected | System must be protected against reverse voltage. |
| 1.4 | Short circuit prevention | System to be protected against short circuit. |
| 1.5 | Overvoltage protection | System to be protected against high voltage transients likely to be encountered in the vehicle electrical system. |
| 1.6 | GPS capability | System must have GPS capability. |
| 1.7 | Automative Electromagnetic Compatibility Requirements | The taxi camera equipment must be E-marked or CE- marked with confirmation by the equipment manufacturer as being non-immunity related and suitable for use in motor vehicles. |
| 1.8 | The system must support testing of the audio function for installation set- up and inspection purposes | |
| 1.9 | Image protection during power disruption | Images must be preserved in the event of loss of power. Battery back-up will not be permitted. |
| 1.10 | Image recording formats and media | Images must be encrypted to an acceptable standard AES 256 or current FIPS 140 standard. |
| 1.11 | Access record | A service log must be kept and maintained by the approved installer. |
| 1.12 | First-in/firstout buffer recording principle | The system must automatically overwrite to create a constant cycle recording. |
| 1.13 | System override switch to be located in a position where it is not accessible from inside the vehicle (i.e. in the boot) It must be obvious when the over-ride switch is on. | The system is required to be active at all times that the vehicle is being used as a licensed vehicle. This will allow the facility for the system to be to be deactivated during times when the vehicle is being used for private purposes (e.g. domestic use). The switch that deactivates the system must be located within the vehicles boot or engine compartment (i.e. must not be possible to deactivate the system from inside of the vehicle). Must be obvious that the switch has been activated (e.g. illuminated). |
| 1.14 | Unit must operate without the ignition being turned on | The Unit must have the ability to operate for 10 mins without power from the ignition. The device must be hard wired to both constant and ignition supply. |
| 1.15 | Image and audio data shall be recorded and stored in a unit separate from the camera head | Self-contained storage cards within the camera head will not be acceptable. |
| 1.16 | The system must be capable of recording audio time synchronized to the recorded images | If activated, the audio must record within the video file. Not in any separate file or folder. Must be protected against unauthorised access or tampering. |
| 1.17 | The system shall record audio. Trigger switches are required to activate audio recording | Trigger switches should have the following specification: – The system should have the ability to start recording audio data by means of at least two trigger buttons. Passengers should be able to trigger the audio. When any trigger button is pushed an LED indicator should light up to demonstrate that audio recording is activated. One trigger button must be capable of being activated by the driver. Once the trigger is activated the system must begin to record audio data. The system will continue to record audio for 10 mins. |
| 1.18 | The system must include a visual indicator that will clearly show when the audio recording is taking place. This indicator must be visible to all passengers within the vehicle. | This may take the form of an indicator LED built into the audio activation or a remote LED that can clearly be seen by passengers. |
| 1.19 | Images recorded by the system shall not be displayed constantly within the vehicle | The monitor must display live images as clearly visible by having a glance around as per ICO specifications, it must constantly record and display images. The screen should be sited in the boot alongside the Mobile Digital Video Recorder (MDVR). Size of monitor should exceed 100mm. |
Storage Capacity
| Reference | Specification | Details |
|---|---|---|
| 2.0 | Minimum of 28 days i.e. (28 x 24 hours) of recording capacity | The camera system must be capable of recording and storing a minimum of twenty eight days of images of HD1 (720/288) size or better. |
| 2.1 | Cameras must have a light contrast system to allow images to be clear in all lighting conditions | System to provide clear images in bright sunshine, shade, dark and total darkness. Also, when strong back light is present without the need for additional components. |
Camera Head Technical Specification
| Reference | Specification | Details |
|---|---|---|
| 3.0 | Camera installation non-obstructive | The camera and all system components shall be installed in a manner that does not interfere with the driver’s vision or view of mirrors or otherwise normal operation of the vehicle. |
| 3.1 | Protected camera disconnect | The camera head shall be designed to disconnect for ease of removal and replacement only by maintenance personnel. |
| 3.2 | Special tools for adjustment/removal | To prevent inappropriate interference only tools supplied to authorised fitters should be capable of carrying out adjustments or removal. |
| 3.3 | Field of view to capture all passengers in the vehicle | The lens or the position of the camera must be of a type that captures the driver and all passengers of the vehicle on the recorded image. The lens must be of the style not to create a “fishbowl” effect. |
| 3.4 | Compatible for use in vehicles with a partition (shield) | The camera system must be adaptable to provide clear images when a vehicle is equipped with a shield. This may be accomplished with the use of multiple camera heads. |
| 3.5 | Multiple cameras | The unit shall be capable of supporting up to four (4) cameras. Four cameras may be required to provide adequate coverage in larger vehicles and/or certain purpose-built vehicles or external images. It is important that there are sufficient cameras to provide satisfactory coverage of all seats within the vehicle. |
Storage Device Technical Specification
| Reference | Specification | Details |
|---|---|---|
| 4.0 | Impact and shock resistance | The recorder shall be impact resistant, sufficient to withstand a typical car accident, or striking with a large, heavy object such as a suitcase. |
| 4.1 | Controller in concealed location | The storage unit shall be concealed from within the passenger compartment and effectively inaccessible except by authorised personnel. For example, in the luggage storage area or boot. |
| 4.2 | Download port provision | The recorder shall be equipped with a communication port within the hard drive housing (caddy) for downloading by authorised personnel. Or a removable enclosure caddy system that allows the vehicle to be kept off the road for the shortest time and access to all the recordings by swapping out the storage if needed. Or Other secure and tamper proof storage system that has the capability for downloading data securely by authorised personnel. |
| 4.3 | Any download port shall be located in an easily accessible location | Any recorder download port shall be positioned in a location that does not require the removal of panels and is accessible to authorised personnel. |
| 4.4 | Where a download port is required, the cable length must be 300mm minimum | Download port cable shall be at least 300mm in length for ease of connectivity. |
| 4.5 | Recorder to be securely affixed to the vehicle | |
| 4.6 | Need to have log to register- Each user access camera system parameter modifications Each image download session Exporting of download images exporting of download clips | |
| 4.7 | Log file protected against unauthorised access | |
| 4.8 | Time/date stamp | All stored images must be time and date stamped. |
| 4.9 | Vehicle ID number stamp | All stored images must have two fields for vehicle identification (VIN or number plate). |
| 4.10 | Controller non – modifiable ID code stamp | Each recorded image shall be automatically stamped with a unique and non-modifiable code that identifies the controller that was used to record the image. |
| 4.11 | Controller (Storage Recorder) | In general, the data processor will organise the removal of data from the CCTV system. In exceptional circumstances the Council may need to directly access the CCTV system and download the data. The Manufacturer therefore needs to supply (Rother District Council) with a supply of specialised tools to allow for removal of the controller and to be able to download data when required. |
Specification for video and audio recording rate
| Reference | Specification | Details |
|---|---|---|
| 5.0 | Video image recording on system activation (when audio is not activated) and when video image is activated | The system shall record images at a minimum rate of twenty-five (25) images per second. |
| 5.1 | When activated, audio recording must be in realtime and synchronised with the video recording | When activated, audio recording must be in real time and synchronised with the video recording. |
| 5.2 | System to continue to record images (and audio when applicable) when the engine is off | System must continue to record images (and audio once it has been activated during a journey) for 10 mins after the engine/ ignition or override switch is switched off. |
Specification for downloading
| Reference | Specification | Details |
|---|---|---|
| 6.0 | Provision of necessary software, cables, security keys to the Council Licensing Team | Installers to assist in accessing system in case of damage to the vehicle or to the system in case of accident within a reasonable time frame. |
| 6.1 | Downloaded images must be stored securely and in a secure format | All downloaded images should be transferred to the Local Authority and will be stored securely and remain in a secure format. |
| 6.2 | Verifiable image authenticity | Each image shall be watermarked with vehicle ID, and time and date, and be tamper proof. |
| 6.3 | Wireless Download prohibited | All wireless hardware to be disabled. |
| 6.4 | Filter the specific images for events and times for the approximate time of the crime or event of interest | The playback software must list the files in date and time slot order for ease of location of required file. The time taken to download such files should take no longer than 30 mins. |
| 6.5 | Windows compatible | Once downloaded and converted. |
Requirements in relation to system information
| Reference | Specification | Details |
|---|---|---|
| 7.0 | Provision of service log | The unit manufacturer shall have a service log. The manufacturer shall also enclose detailed instructions for the drivers with each unit. |
| 7.1 | Serial number indication on service log | The unit will be marked with a serial number. |
| 7.2 | Installation date indication | A certificate of installation must be provided which will indicate the installation date. |
| 7.3 | Clarity of operating instructions | The system shall be provided with clear and concise operation instructions which are written or presented with due consideration to varying levels of literacy. |
| 7.4 | Installation by authorised agents | The unit shall only be installed by manufacturers authorised agents, or other installers approved by those agents. |
| 7.5 | Provision of authorised agents list to the Council Licensing Team | The manufacturer or supplier shall provide a list of local authorised agents to the Council Licensing Team. |
| 7.6 | Documentation | The manufacturer must provide clear and concise operating instructions which are written or presented in layman’s terms (Details on how the system operates). |
| 7.7 | Image Protection | All captured images must be protected using encryption software that meets or exceeds the current FIPS 140 standard or equivalent. |
System requirements in relation to Vehicle Inspection Facility
| Reference | Specification | Details |
|---|---|---|
| 8.0 | Provision of system status/health indicator | The driver shall have an indicator showing when the system is operational and when there is a malfunction. This should include the images as shown to verify the status of each camera. |
| 8.1 | Mounting location of system status/health indicator to be seen | The indicator or monitor shall be mounted in such a way to allow for ease of view. |
| 8.2 | Design and or installation to be testable as part of the vehicle compliance test (or persons acting on behalf of the Council – such as vehicle inspectors) | The system shall be designed and installed such that the system maybe easily tested as part of vehicle compliance test as prescribed. |
General System Requirements
| Reference | Specification | Details |
|---|---|---|
| 9.0 | Vandal and tamper resistance | All component parts must be securely mounted, hard wired and small and discreet enough to remove the risk of tampering. No component parts may be installed within airbag deployment zones. |
| 9.1 | Provision of statement of compliance | In addition to a formal test of all aspects of this requirement specification, a statement of compliance shall be provided and signed by an officer of the company. |
| 9.2 | Reliability in operational and environmental conditions | The system shall provide reliable and full functionality in all operational and environmental conditions encountered in the operation of taxis. |
| 9.3 | Programmability of image timing parameters | It shall be possible to change timing and parameters without the requirement to change components. |
| 9.4 | Training and Technical Support and Equipment | System installer to supply the Council Licensing Team with Training and technical support. |
| 9.5 | Software and Hardware | The system installer needs to provide the Licensing Team with a supply of cables and the necessary software to be able to download the data in exceptional circumstances. This will assist the Council in being able to access the system in case of damage to the vehicle or in in the case of an accident. This is to ensure that data can be obtained within a reasonable timeframe. |
| 9.6 | Agreement between the Camera/ system Manufacturer and the Council | Agreement to allow the Council access to the relevant software from the supplier so that in the event the manufacturer goes out of business, the council will be able to support the system. |
| 9.7 | All equipment must comply with any legislative requirements in respect of the Motor Vehicle Construction and Use Regulations |
