We require supporting documents to be submitted with your application, these include:

  • Organisation’s details, including contact details and bank/building society details (payment cannot be made to a personal bank account)
  • How the organisation is made up or constituted
  • Project brief including location, project costs, any planning permission granted and support from the community
  • Evidence that the project/scheme is supported by at least one local Rother Ward Member, including the observations of the Ward Member
  • Evidence that the project/scheme is supported by the local Town/Parish Council where appropriate, including the observations of the Town/Parish Clerk
  • Evidence of local/community support for the project
  • Child Protection Policy for all projects/schemes involving young people
  • Accessibility, equality and inclusivity details, including Equality Impact Assessment if applicable (contact the Council’s Equalities Officer at email: debbie.peters@rother.gov.uk should you need guidance)
  • Details of any needs assessment carried out (for example, the project is included in your Town or Parish Local Action Plan)
  • Detailed budget estimate/breakdown of costs involved to undertake any work associated with the project/scheme
  • Project management and sustainability (for total project costs over £10,000)
  • Business plan (for total project costs over £10,000)
  • A recent set of accounts, if available (for total project costs over £10,000)
  • Estimates/quotations – we would require at least two estimates/quotations for each cost element
  • Partnership funding (confirmed or applied for)

Further information may be necessary when a grant requires either Planning or Building Regulations approval.  An accessibility audit should be submitted outlining the current situation and proposals to improve accessibility in relation to the grant application.  Advice can be sought from East Sussex Building Control Service at Tel: 01892 602005 and Rother District Council’s Equalities Officer at email debbie.peters@rother.gov.uk

Accessibility means access to all persons, regardless of their disability, race, gender, sexual orientation, age and religion or belief.

For queries regarding the supporting information to be submitted, please contact Rother Voluntary Action (RVA)

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